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Nomination information

Nominees running for a spot on our Board of Directors must be active, adult members in good standing with Servus Credit Union.

Please review the following important information regarding the nomination process and criteria for being a nominee:

  • Overview

    Thank you for your interest in becoming a member of the Board of Directors of Servus Credit Union. Please read through each of the sections on this page (or download the entire nomination kit) before submitting your nomination package. 

    Nomination submissions must include the following required materials:

    Forms

    • Director nomination form

    • Candidate release form

    • Candidate questions

    • Interview scheduling form

    Other documents

    • Your résumé

    • A written statement of intent of no more than 200 words

    • A completed detailed criminal records check. Please take 2 pieces of government issued ID to the nearest RCMP or Police Service Office as soon as possible to ensure results are provided prior to the deadline

    Please submit all materials both electronically to terri.grant@servus.ca and in hard copy as listed on the director nomination form by 4:30pm MT on September 30, 2019. 

    Send originals/hard copies of all forms and documents by mail to:

    Attention: Chair, Nominating Committee
    c/o Terri Grant, Senior Executive Assistant
    Servus Corporate Centre
    151 Karl Clark Road
    Edmonton, AB T6N 1H5

    Incomplete nomination packages will be returned for re-submission, if we receive them before the deadline.

  • Eligibility

    All nominees must satisfy the qualifications set out under Section 65 of the Credit Union Act and Servus Credit Union Bylaws. In addition, candidates are eligible to run for the Board of Directors except where they:

    1. Are not active adult members, in good standing for a minimum of one year since the previous fiscal year end, and do not commit to continue to do so, if elected

    2. Do not declare that the majority of their personal banking is or will be conducted with Servus

    3. Do not declare that they have read, and that they understand and that they will comply with the excerpts of Servus’s bylaws, and excerpts of the Credit Union Act and this policy document as provided

    4. Are not supported by the identified signatures of five other active adult members in good standing who have not been employees of Servus within the past year nor are current employees of companies under contract to Servus

    5. Do not provide an outline of their understanding and knowledge of the credit union system, and Servus in particular

    6. Do not submit a résumé giving relevant background, intentions and objectives in running for a position on the Board of Directors

    7. Do not provide a photo for use in nomination publications, and an appropriate release

    8. Do not agree not to campaign actively for election on Servus property

    9. Are employed by or are directors of a competing financial institution

    10. Are the spouse or partner of a Director of Servus

    11. Are the spouse or partner of an employee of Servus

    12. Are related by birth or marriage with a sitting Director or employee of Servus Credit Union

    13. Have been an employee of Servus Credit union in the past three years

    14. Are a sitting Member of Legislative Assembly (MLA) of Alberta at the time of Servus Director Elections

    15. Are a sitting Member of Parliament (MP) at the time of Servus Director elections

    16. Are a candidate for election to any public office at the time of the Board election

  • Director competencies

    In considering the nominations of individuals to serve on Servus’s Board of Directors, the Nominating Committee assesses applications against the following criteria defined and reviewed by the Board of Directors.

    1. Personal attributes

    Every director must adhere to the highest ethical standards, display solid business judgment and have strong interpersonal skills. Preferred candidates will be financially literate. In addition, the committee will consider:

    • The candidate’s ability to commit the time required to the work of the board

    • The candidate’s ability to serve in an unbiased capacity

    • The candidate’s desire to act in Servus’s best interests

    2. Board leadership

    Preferred candidates will have the experience necessary and be willing and able to assume leadership positions on the board (e.g. board chair, committee chairs).

    3. Diversity

    The board, as a whole, should reflect diversity of skills, experience and perspective.

    4. Specific skills and experience

    For the 2020 board election, potential candidates will be assessed on the following criteria:

    Business skills and strategic knowledge

    Financial acumen, regulatory and legislative, technology, real estate, legal, risk management, executive compensation, human resources, strategic planning, financial industry experience, small business experience, internal audit, mergers and acquisitions, board member experience, understanding of corporate social responsibility and the co-operative business model.

    Personal and behavioural qualities

    Passion for the credit union system, community involvement, active participation, willingness and ability to listen, flexibility (open to new ideas and change), dependability, sound judgment and critical strategic thinking, integrity, team player, commitment to learning and volunteer experience.

  • Board functions, commitment and liability

    Servus Credit Union’s Board of Directors consists of 12 members from around the province, elected by the membership. In 2020, four directors will be elected. Three directors will be elected for 4-year terms and one director will be elected for a 1-year term.

    Functions

    The Board of Directors sets policies and governs activities according to the Credit Union Act and Servus Credit Union bylaws. It formulates and monitors policies to ensure organizational objectives are met. It is responsible for the election of the board chair, vice chair and directors to the Credit Union Central of Alberta board from the members of the board. The Board of Directors represents the membership in governance, setting and tracking the strategic direction, monitoring appropriate organizational performance and ensuring an effective risk management framework is in place.

    Commitment

    The entire board meets regularly throughout the year, usually during the day, and each meeting can take up to six hours. All directors also sit on one of the following board committees: Audit and Finance, Enterprise Risk Management and Governance and Human Resources. Directors not in the final year of their term may also sit on the Nominating Committee. Committee meetings are held throughout the year and can take up to three hours each.

    Directors are required to complete the director development course through Credit Union Director Achievement (CUDA) and are encouraged to participate in the Institute of Corporate Directors (ICD) program or credit union education programs like the Credit Union Executives Society (CUES) Governance Leadership Program to become a designated Certified Credit Union Director (CCD). Directors are expected to be computer literate and have a working knowledge of application software. Directors also represent Servus Credit Union at various functions, seminars, planning sessions and conferences. Many of these occur during weekday evenings and on weekends.

    Directors must be prepared to make a substantial time commitment, which includes board and committee meeting preparation, meeting attendance, planning sessions, training, Community Council meeting attendance and travel.

    Liability

    Directors are individually and collectively responsible to the shareholders/members of the credit union. The board is ultimately accountable for the actions of employees where the employees are acting within the confines of their duties whether such duties are expressed or implied within the delegated framework. Director liability insurance is provided.

  • 2020 elections timeline

    August 30, 2019: Call for nominations and nomination kits available

    September 30, 2019: Completed nomination forms due at 4:30pm MT

    October 28 – October 30, 2019: Nominee interviews

    November 13, 2019: Interview de-brief and candidate selection meeting (Recommendation to the Board)

    November 21, 2019: Candidate orientation session at 4:30pm MT

    November 21 – December 13, 2019: Candidate video sessions, as required

    January 2020: Ongoing promotion of election and support for candidates

    January 20 – February 7, 2020: Board elections

    March 4, 2020: Successful candidates announced at Annual General Meeting (Red Deer)

    March 5, 2020: Board organizational meeting (Red Deer)

    March 13, 2020: New director orientation (Edmonton)

  • How to file your nomination papers

    Nomination submissions must include the following required materials:

    Forms

    Director nomination form

    Candidate release form

    Candidate questions

    Interview scheduling form

    Other documents

    • Your résumé

    • A written statement of intent of no more than 200 words

    • A completed detailed criminal records check. Please take 2 pieces of government issued ID to the nearest RCMP or Police Service Office as soon as possible to ensure results are provided prior to the deadline.

    Before submitting your nomination package, please read the following important reference documents:

    Director nomination criteria

    Board functions, commitment, and liability summary

    2020 Board elections timeline

    Sections of the Credit Union Act about director qualifications

    Sections of the Servus Credit Union Bylaws about director qualifications

    Governance Policy 15 – Governance Succession Planning

    Governance Policy 16 – Election Campaign

    Please submit all materials both electronically to terri.grant@servus.ca and in hard copy as listed on the director nomination form by 4:30pm MT on Monday, September 30, 2019. 

    Send originals/hard copies of all forms by mail to:

    Attention: Chair, Nominating Committee
    c/o Terri Grant, Senior Executive Assistant
    Servus Corporate Centre
    151 Karl Clark Road
    Edmonton, AB T6N 1H5

    Incomplete nomination packages will be returned for re-submission, if we receive them before the deadline.

  • Nomination review process

    The Nominating Committee includes members of the Board of Directors and external resources. The committee reviews all applications and is responsible for the following:

    • Assessing the experience and skills of candidates for election as director against the board-defined director criteria and taking into account the background and expertise of existing directors and the specific ongoing needs of the credit union

    • Identifying, recruiting and, if considered appropriate by the Nominating Committee, recommending to members candidates for election as directors who meet the criteria established

    • Preparing for delivery to the members the notice of election required by Sec 58(1) and Sec 64(1) of the Credit Union Act, which shall include a summary of the criteria established

    • Conducting the election of directors in accordance with the policies and the guidelines relating to the election and the conduct of the election

    The Nominating Committee will review each nomination received and determine whether the nomination complies with the Act, Bylaws and the policies. The committee will evaluate all nominations and is empowered to reject any nominations that are not in order or do not comply.

    The committee will also conduct an interview with all nominees. They will evaluate all nominations that are in order for alignment with the board’s stated candidate profile. The committee will accept the best-aligned nominations up to twice the number of available positions, rejecting any others. The board, exclusive of those directors having submitted their nomination, will then consider and select from those accepted nominees as recommended by the Nominating Committee. All nominees, whether accepted or rejected, will be notified accordingly.

  • Election campaign policy

    The campaign policy has been developed to guide all candidates through the election process. It has been developed to ensure that all candidates, regardless of their means or influence:

    1. Have the opportunity for equal exposure to the members

    2. Preserve the organization’s brand during the election

    3. Protect Servus employees from undue influence

    Accordingly:

    1. Each candidate must submit to the Nominating Committee a written statement (maximum 200 words), digital and/or photographic material as specified in the Director Nomination Form. Servus Credit Union will publish supplied materials in the appropriate forms and media as determined by the Nominating Committee. No other campaign literature or materials may be produced or used by a candidate unless vetted through the Nominating Committee.

    2. The Nominating Committee has the right to review all campaign material and may reject any material that in the opinion of the Nominating Committee contains defamatory, prejudicial or misleading comments. All candidates shall act independently and not appear to belong to a "slate" of candidates.

    3. Each candidate will be given the opportunity to participate in the production of a video profiling them as a candidate. The video will be available to all members on servus.ca and played in all Servus branches leading up to and during the election period. Other material may also be displayed in Servus branches at the discretion of the Nominating Committee.

    4. Candidates may not actively campaign within 30 metres of any Servus Credit Union branch or office.

    5. Candidates may not advertise or otherwise publicize their campaign in the paid media. The organization will administer social media for campaigning on behalf of the candidates. Any independent use of social media by the candidates will ensure the organization’s brand is preserved and Servus employees are protected from undue influence.

    6. No candidate shall interfere with or permit any person on his or her behalf to interfere with the duties of any person appointed as a returning officer in connection with the election. During working hours any employee assistance will be limited to administrative or informational details. Staff shall not be involved in the campaign of any candidate.

    7. Any dispute about the interpretation, application or alleged violation of the guidelines shall be dealt with by the Nominating Committee. The restrictions on candidates also apply to any person campaigning for, or acting on behalf of a candidate.

If you have any questions, please contact Terri Grant at 780.638.8647 or terri.grant@servus.ca.

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